IEW 2008 AUTHOR INSTRUCTIONS FOR ORAL PRESENTATIONS

The copyright form is due with your draft on 30-MARCH-2008.

YOUR FINAL Power Point PRESENTATION, Adobe PDF Handout File  ARE DUE 07-APRIL-2008.

Handout Booklet: contains viewgraph presentations, abstracts, and presenting author bios, so these must be completed in time to be available to the attendees at the start of the workshop

In the following table, you will find a short list of critical milestones for preparing your 2008 IEW presentation viewgraphs. In order to complete the job, we need your help in adhering to these deadlines.

*Earlier submission is welcome and appreciated!

The ESDA HQ responsible for compiling the Handout Booklet:

Lisa Pimpinella

ESD association

7900 Turin Road, Bldg #3

Rome, NY, 13440

Phone 1-315-339-6937

FAX : 315-339-6793

It will be printed in France.

RULES FOR PRESENTATION AND HANDOUT BOOKLET

Your ppt. presentation should include:

(1) Slide 1. Title of the presentation, Authors and Affiliations, including phones, emails etc.
                    Only slide with LOGO and affiliation, please

(2) Slide 2. BIO of the presenter only. (to be turned off for presentation)

(3) Slide 3. 200 word abstract/summary of the presentation.  (to be turned off for presentation)

(4) Slide 4. Purpose of the Study.  

(5) Slide 5. Outline of the Study. 

See ppt attachment for instructions about the slides (fonts etc etc).

For planning the outline and number of slides for your presentation please be reminded that the duration of your talk is only 15 minutes. This gives you a maximum of approximately 13 to 16 slides. The format of this workshop focuses on the discussion. A series of 3-4 presentations will be followed by a block of panel discussion 20-30 minutes long. You as a presenter are member of this panel. This should better allow the attendees to elaborate the context between presentations of similar topics and draw conclusions. It is very important to stay in the time slot.

Viewgraphs (See ppt attachment for details):
Authors are requested to conform to the attached rules for their electronic presentation. These rules are intended to provide for suitable projection in the meeting room. Please strive for simplicity and clarity in your viewgraphs.

 The file you use as your presentation may not be suitable for reprint in black & white format in the Workshop booklet, which will be given to all participants. Please see the instructions below on handouts.

Handouts:

• Set your printout format in pdf from letter to A4 as the handouts will be printed in Europe. The format is two slides per page.
• Your printout file of the handout must be dark content on light background whether you use dark or light background for presentation. Pls. check that no “hidden lines” of e.g. text boxes suddenly appear unintentionally on the white background. An easy way to check how the presentation will print is to view the  slides in PowerPoint while selecting View => Color/Gray Scale=> Gray  Scale
• If some slides do not show up clearly it means they will also  not print well on paper
• Please modify any  problem slides so that they look good both when projected (in Color) and when printed (B&W).
• One way to modify them is to draw a square over the faded area(s), move to background, and color the square gray. DRAW=> ORDER=> "SEND to Back" and color it gray.
• Please recheck the problem slides to make sure they  look good when viewed with the Gray Scale. If okay, please send one file: the colored slides marked as *underscore presentation*  *and print*.
• If it turns out that the converted slides do not look
  good in color, then please create two versions: Presentation in Color and  Printed in B&W.  Please identify each version as *underscore  presentation* and *underscore print*.
  

 Please, deliver both files (DRAFT MARCH 30) FINAL APRIL 7, 2008  to Headquarters !

If you wish additional help on the presentation instructions, please contact Lisa Pimpinella or myself.  We can help ensure that your Final Presentation submission conforms to the agreed guidelines.  As you see, our schedule for completion of the report is very tight. We are counting on your efforts in helping us meet the deadline. Thank you in advance for your assistance in completing the 2008 IEW Final Presentation in a timely manner.

Looking forward to meeting you in Port d’Albret

Best Regards,

Dr. Horst A. Gieser, Fraunhofer IZM, Hansastr. 27d, 80686 Munich
horst.gieser@izm-m.fraunhofer.de