Congratulations on the recent acceptance of your peer-reviewed poster to the 2012 International ESD Workshop.

As TPC Chairman, I would like to inform you on the guidelines and deadlines for a successful Workshop.

Each presenting poster author must provide the following:

• A PowerPoint teaser presentation (2012 IEW Teaser template)
• 7 slides maximum (5 recommended)
• for a 7 minute podium presentation at the Workshop.
• A poster in pdf format (2012 IEW Poster template)
• 24 slides maximum, including
• Slide 1 - Title slide including contact information
• Slide 2 - Bio slide of presenting author only
• Slide 3 - 200 word abstract
• Slide 4 up to 22 max -  body of poster
• Next-to-last Slide - References
• Last slide - Acknowledgements slide (optional)
• Please provide your poster in 3 formats
• A color PDF file for the IEW CD-ROM (1 slide / page)
• A B/W PDF file for IEW handout booklet (2 slides / page)
• A color printout of your poster for the Workshop (1 slide / page)

Please carefully review the author guidelines and instructions (IEW2012-poster-and-teaser-guideline.ppt) for both teaser and poster, since they include useful tips that will help with the preparation.

Notes regarding the B/W Handout Booklet format
For the booklet handout use the same content as for the CDM-ROM.  But please supply a black & white PDF with 2 slides per page and maximum 12 pages.
When converting your PowerPoint poster to PDF for inclusion in the handout booklet, please check that color text and graphics are suitable for reprint in the black & white format of the Workshop booklet. Here are some tips for handout preparation:

• Set your printout format in pdf to LETTER (not e.g. A4). 
  The format is two slides per page.
• Your printout file of the handout must be dark content on white background.
• Please check that no “hidden lines” of e.g. text boxes suddenly appear unintentionally on the white background. An easy way to check how the presentation will print is to view the slides in PowerPoint while selecting
  View => Color/Gray Scale=> Gray  Scale
• If some slides do not show up clearly it means they will also  not print well on paper
• Please modify any problem slides until they look good both in color (CD-ROM) and in B&W (handouts).
• Tip: if there should be faded area(s) in B&W use a gray square and send to background. (DRAW=> ORDER=> "SEND to Back")
• Please recheck the problem slides to make sure they look good when viewed with the Gray Scale.

Notes on the ‘Teaser’ Presentation
Each poster session will be preceded by a podium presentation of 7 minutes max presented by the poster authors. For this purpose please prepare a short presentation of 7 slides maximum (5 recommended) including the title page. These short presentations are meant to generate interest in the poster and guide the audience in selecting the posters they would like to see. Highlight your main ideas and do not try to provide detailed technical information within the 7 minutes. Practice your teaser presentation with a stopwatch to make sure it can be done in 7 minutes.

Note that your mentor is available for technical discussions as well as format review. The workshop AV chairs will support you on formatting your slides.
 
 If for any reason you are not able to meet these requirements or will not be able to attend the Workshop please let us know as soon as possible.

*************** CALL FOR OPEN POSTERS *****************
In addition to the peer-reviewed poster sessions, there will be a free-format open poster session. You may want to use this opportunity to present your latest developments or try out new ideas on experienced colleagues. If you would like to bring your work to the IEW, please inform the TPC briefly of your intent ahead of the workshop.
Note that an open poster will not be included into the IEW CDROM/ Handout. There will be no podium teaser presentation for open posters.
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If you have any questions please contact myself or Lisa Pimpinella

The IEW management committee is looking forward to meeting you in Belgium.
Experience the IEW 2012!

Guido Notermans - ST-Ericsson
guido.notermans@stericsson.com